MMEA Leadership Banner 2

MMEA Conference administration

missouri american string teachers association

board member notes

Conference Details | Board Members

  • Conference Registration:  MMEA Board Members do NOT register for the conference via online registration.
    • Registration for all BOD members will be completed by the MMEA Secretary/Treasurer.
    • All conference registration materials, name badges, etc., will be available for pick-up at the Wednesday evening BOD dinner at the conference.

  • Conference Lodging:  The MMEA Secretary/Treasurer will secure lodging reservations for all BOD members.
    • BOD members must complete the TTA Conference Lodging Form (below) .

     NOTE:  MMEA District Presidents/Advisory Board Members | MMEA secures the lodging reservation, but does NOT cover lodging expenses. 
                   Lodging
expenses are the responsibility of the respective BOD member.

clinic/session administration

Clinic/Session Parameters

Budget: $0 (Total Clinician Fees)

# Clinic Sessions: 1

   *Affiliate Organizations will be allotted TWO (2) sessions on the MMEA Conference Schedule.

     1. One session will be designated as a Business Meeting and will be 45 minutes in length

     2. One session (noted above) will be designated as a Meet the All-State Conductor session and will be 45 minutes in length.


*NOTE: Exhibitor “Expand Your Visibility” Sponsorships are not applied to the clinician/presenter agreement terms.”

Clinician Agreement Guidelines

Independent Contractor Agreements

DEADLINE:  All contracts are to be submitted by September 15.

PDF DOCUMENTS

In -State Clinician/Presenter
(Current Missouri Educator)

Clinic/Session Checklists | MOASTA

 

2025 In-Service Workshop/Conference

 January 27 – February 1, 2025

Tan-Tar-A Conference Center



Clinic/Session Workflow
For each Clinic/Session assigned, the MMEA Board Member will:

  • Secure a clinician/presenter.
  •  Negotiate details included in the Independent Contractor Agreement.
  • Submit the Clinic/Session Title Form for each session.
  • Submit the Independent Contractor Agreement for each clinician/presenter.
  • Submit the Clinic/Session Information Form for each session.
  • Submit the Conference Lodging Request for each clinician/presenter.
  • Submit the Business Meeting Request Form.  (If applicable)
  • Submit clinic/session promotional videos.
  • Submit Clinic/Session handouts/resources.
  • Follow-Up: Submit clinician expenses/reimbursement.
  • Maintain relevant and timely communication with clinicians/presenters.
  • NOTE:  MMEA Administration assumes “business” communications with all clinicians/presenters.
    • Clinic/Session Information, Travel Arrangements, Lodging Arrangements, etc .

 

2024-2025 DEADLINES

  • August 1: Clinic/Session Title Form
  • September 15: Independent Contractor Agreements
  •  October 1: Clinic/Session Information Form.
  • October 1: Lodging Requests for clinicians/presenters.
  • October 1: Business Meeting Requests.
  • December 15: Submit clinic/clinician promotional video.
  • January 15, 2025: Clinic/Session handouts/resources.
  • February 15, 2025: Submit clinician expenses/reimbursement.

Clinic/Session Administrative Forms

2025 CLINIC/SESSION TITLE FORM

  • Submitted by the MMEA Board Member that is responsible for the clinic/session.
  • DEADLINE: August 1

Complete the following form for each 2025 conference clinic/session.


 

Submit | Clinic/Session Title Form