2024 | MMEA Clinic/Session Administration | MCDA
MMEA Conference administration
missouri choral directors association
board member notes
Conference Details | Board Members
- Conference Registration: MMEA Board Members do NOT register for the conference via online registration.
- Registration for all BOD members will be completed by the MMEA Secretary/Treasurer.
- All conference registration materials, name badges, etc., will be available for pick-up at the Wednesday evening BOD dinner at the conference.
- Conference Lodging: The MMEA Secretary/Treasurer will secure lodging reservations for all BOD members.
- BOD members must complete the TTA Conference Lodging Form (below) .
NOTE: MMEA District Presidents/Advisory Board Members | MMEA secures the lodging reservation, but does NOT cover lodging expenses.
Lodging expenses are the responsibility of the respective BOD member.
clinic/session administration
Clinic/Session Parameters
Budget: $0 (Total Clinician Fees)
# Clinic Sessions: 1
*Affiliate Organizations will be allotted TWO (2) sessions on the MMEA Conference Schedule.
1. One session will be designated as a Business Meeting and will be 45 minutes in length
2. One session (noted above) will be designated as a Meet the All-State Conductor session and will be 45 minutes in length.
*NOTE: Exhibitor “Expand Your Visibility” Sponsorships are not applied to the clinician/presenter agreement terms.”
Clinician Agreement Guidelines
Independent Contractor Agreements
DEADLINE: All contracts are to be submitted by September 15.
Out-of -State Clinician/Presenter
(All Out-of-State)
In -State Clinician/Presenter
(Current Missouri Educator)
In -State Clinician/Presenter
(Non-Educator)
2025 In-Service Workshop/Conference
January 27 – February 1, 2025
Tan-Tar-A Conference Center
Clinic/Session Workflow
For each Clinic/Session assigned, the MMEA Board Member will:
- Secure a clinician/presenter.
- Negotiate details included in the Independent Contractor Agreement.
- Submit the Clinic/Session Title Form for each session.
- Submit the Independent Contractor Agreement for each clinician/presenter.
- Submit the Clinic/Session Information Form for each session.
- Submit the Conference Lodging Request for each clinician/presenter.
- Submit the Business Meeting Request Form. (If applicable)
- Submit clinic/session promotional videos.
- Submit Clinic/Session handouts/resources.
- Follow-Up: Submit clinician expenses/reimbursement.
- Maintain relevant and timely communication with clinicians/presenters.
- NOTE: MMEA Administration assumes “business” communications with all clinicians/presenters.
- Clinic/Session Information, Travel Arrangements, Lodging Arrangements, etc .
2024-2025 DEADLINES
- August 1: Clinic/Session Title Form
- September 15: Independent Contractor Agreements
- October 1: Clinic/Session Information Form.
- October 1: Lodging Requests for clinicians/presenters.
- October 1: Business Meeting Requests.
- December 15: Submit clinic/clinician promotional video.
- January 15, 2025: Clinic/Session handouts/resources.
- February 15, 2025: Submit clinician expenses/reimbursement.
2025 | MCDA – Meet the Conductor
Clinic/Session Administrative Forms
2025 CLINIC/SESSION TITLE FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE: August 1
Complete the following form for each 2025 conference clinic/session.
2025 CLINICIAN CONTRACT/AGREEMENT FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Includes uploading the appropriate Independent Contractor Agreement. (Completed -NO signatures)
- DEADLINE: SEPTEMBER 15
Complete the following form for each 2025 conference clinic/session.
2025 CLINIC/SESSION INFORMATION FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE : OCTOBER 1
Complete the following form for each 2025 conference clinic/session.
2025 CONFERENCE LODGING FORM
- Board Member Lodging
- Submitted by each BOD member.
- DEADLINE: SEPTEMBER 1
- Clinician/Presenter Lodging
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE: OCTOBER 1
Complete the following form for each 2025 conference clinician/presenter/guest.
2025 SESSION HANDOUTS/MATERIALS FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Clinican/Presenter provides handouts/materials to board member prior to the deadline.
- Handouts/Materials will be uploaded to the MMEA Conference App.
- DEADLINE: JANUARY 15, 2025
Complete the following form for each 2025 conference clinic/session.
2025 CHECK REQUEST/REIMBURSEMENT FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Includes applicable receipts/documentation.
- Reimbursements will be made per MMEA Board Policy.
- DEADLINE: FEBRUARY 15, 2025
Complete the following form for each 2025 conference clinician/participant.