MMEA Hub | President | Guest Artist Administration | 2025
guest artist administration | president | 2025
Conference Parameters
Budget: $TBD (Total Appearaance Fees)
# Clinic Sessions: TBD
# Performing Ensembles: 2
1. Members Mixer | Friday
2. TBD
*NOTE: Exhibitor “Expand Your Visibility” Sponsorships are not applied to the clinician/presenter agreement terms.
REFERENCE
Clinician Agreement Guidelines
Independent Contractor Agreements
DEADLINE: All contracts are to be submitted by September 15.
Clinic/Session Checklists | President
2025 In-Service Workshop/Conference
January 28 – February 1, 2025
Tan-Tar-A Conference Center
Guest Artist Workflow
For each Guest Artist appearing on the conference the MMEA President/Board Member will:
- Secure the Guest Artist.
- Negotiate terms/details included in the Independent Contractor Agreement and Addendum/Rider.
- Submit the Clinic/Session Title Form for each Guest Artist.
- Submit the Independent Contractor Agreement (With Addendum/Rider) for each Guest Artist.
- Submit the Clinic/Session Information Form for each Guest Artist.
- Submit the Conference Lodging Request for each Guest Artist/Group.
- Submit promotional videos for each Guest Artist/Group.
- Follow-Up: Submit Guest Artist expenses/reimbursement.
- Maintain relevant and timely communication with the Guest Artist/group representative.
- NOTE: MMEA Administration assumes “business” communications with all Guest Artists.
- Clinic/Session Information, Travel Arrangements, Lodging Arrangements, etc .
2024-2025 DEADLINES
- August 1: Clinic/Session Title Form
- September 15: Independent Contractor Agreements
- October 1: Clinic/Session Information Form.
- October 1: Lodging Requests for clinicians/presenters & guest artists.
- December 15: Submit Guest Artistpromotional video.
- January 5, 2025: Clinic/Session handouts/resources.
- February 15, 2025: Submit Guest Artist expenses/reimbursement.
2025 | President – Guest Artist 1
2025 | President – Guest Artist 2
2025 | President – Keynote Speaker 1
2025 | President – Keynote Speaker 2
2025 | President – Keynote Speaker 3
Clinic/Session Administrative Forms
2025 CLINIC/SESSION TITLE FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE: August 1
Complete the following form for each 2025 conference clinic/session.
2025 CLINICIAN CONTRACT/AGREEMENT FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Includes uploading the appropriate Independent Contractor Agreement. (Completed -NO signatures)
- DEADLINE: SEPTEMBER 15
Complete the following form for each 2025 conference clinic/session.
2025 CLINIC/SESSION INFORMATION FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE : OCTOBER 1
Complete the following form for each 2025 conference clinic/session.
2025 CONFERENCE LODGING FORM
- Board Member Lodging
- Submitted by each BOD member.
- DEADLINE: SEPTEMBER 1
- Clinician/Presenter Lodging
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE: OCTOBER 1
Complete the following form for each 2025 conference clinician/presenter/guest.
2025 SESSION HANDOUTS/MATERIALS FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Clinican/Presenter provides handouts/materials to board member prior to the deadline.
- Handouts/Materials will be uploaded to the MMEA Conference App.
- DEADLINE: JANUARY 15, 2025
Complete the following form for each 2025 conference clinic/session.
2025 CHECK REQUEST/REIMBURSEMENT FORM
- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Includes applicable receipts/documentation.
- Reimbursements will be made per MMEA Board Policy.
- DEADLINE: FEBRUARY 15, 2025
Complete the following form for each 2025 conference clinician/participant.