conference administration

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board member notes

Conference Details | Board Members

  • Conference Registration:  MMEA Board Members do NOT register for the conference via online registration.
    • Registration for all BOD members will be completed by the MMEA Secretary/Treasurer.
    • All conference registration materials, name badges, etc., will be available for pick-up at the Wednesday evening BOD dinner at the conference.

  • Conference Lodging:  The MMEA Secretary/Treasurer will secure lodging reservations for all BOD members.
    • BOD members must complete the TTA Conference Lodging Form (below) .

    • NOTE:  MMEA District Presidents/Advisory Board Members | MMEA secures the lodging reservation, but does NOT cover lodging expenses.  Lodging expenses are the responsibility of the respective BOD member.

Clinic/Session administration

Clinic/Session Parameters

Budget: $1 (Total Clinician Fees)

# Clinic Sessions: 5

*NOTE: Exhibitor “Expand Your Visibility” Sponsorships are not applied to the clinician/presenter agreement terms.

Clinician Agreement Guidelines

Independent Contractor Agreements

DEADLINE:  All contracts are to be submitted by September 15.

PDF DOCUMENTS

In -State Clinician/Presenter
(Current Missouri Educator)

Clinic/Session Checklists | Blank

  • 2023 In-Service Workshop/Conference
  •  January 25 – 28, 2023
  • Tan-Tar-A Conference Center

     

  • Clinic/Session Workflow
    For each Clinic/Session assigned, the MMEA Board Member will:
  • Secure a clinician/presenter.
  •  Negotiate details included in the Independent Contractor Agreement.
  • Submit the Clinic/Session Title Form for each session.
  • Submit the Independent Contractor Agreement for each clinician/presenter.
  • Submit the Clinic/Session Information Form for each session.
  • Submit the Conference Lodging Request for each clinician/presenter.
  • Submit the Business Meeting Request Form.  (If applicable)
  • Submit clinic/session promotional videos.
  • Submit Clinic/Session handouts/resources.
  • Follow-Up: Submit clinician expenses/reimbursement.
  • Maintain relevant and timely communication with clinicians/presenters.
  • NOTE:  MMEA Administration assumes “business” communications with all clinicians/presenters.
    • Clinic/Session Information, Travel Arrangements, Lodging Arrangements, etc .

  • 2022-2023 DEADLINES
    • August 1: Clinic/Session Title Form
    • September 15: Independent Contractor Agreements
    •  October 1: Clinic/Session Information Form.
    • October 1: Lodging Requests for clinicians/presenters.
    • October 1: Business Meeting Requests.
    • December 15, 2022: Submit clinic/clinician promotional video.
    • January 5, 2023: Clinic/Session handouts/resources.
    • March 1, 2023: Submit clinician expenses/reimbursement.

Clinic/Session Administrative Forms

2023 CLINIC/SESSION TITLE FORM

  • Submitted by the MMEA Board Member that is responsible for the clinic/session.
  • DEADLINE: August 1

Complete the following form for each 2023 conference clinic/session.