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2023 MMEA Clinic/Session Administration | Elementary

clinic/session administration | Elementary

Conference Parameters

Budget: $1,000 (Total Clinician Fees)

# Clinic Sessions: 5

# Performing Ensembles: 2

*NOTE: Exhibitor “Expand Your Visibility” Sponsorships are not applied to the clinician/presenter agreement terms.

Clinician Agreement Guidelines

Out-of-State Clinician

In-State Clinician (Educator)

In-State Clinician (Non-Educator)

Clinician Agreement Upload Instructions (PDF)

Independent Contractor Agreements

DEADLINE: All contracts are to be submitted by September 15.

PDF DOCUMENTS

Out-of -State Clinician/Presenter
(All Out-of-State)

In -State Clinician/Presenter
(Current Missouri Educator)

In -State Clinician/Presenter
(Non-Educator)

Clinic/Session Checklists | Elementary

2023

2023 In-Service Workshop/Conference
January 25 – 28, 2023
Tan-Tar-A Conference Center
Clinic/Session Workflow
For each Clinic/Session assigned, the MMEA Board Member will:
Secure a clinician/presenter.
Negotiate details included in the Independent Contractor Agreement.
Submit the Clinic/Session Title Form for each session.
Submit the Independent Contractor Agreement for each clinician/presenter.
Submit the Clinic/Session Information Form for each session.
Submit the Conference Lodging Request for each clinician/presenter.
Submit the Business Meeting Request Form. (If applicable)
Submit clinic/session promotional videos.
Submit Clinic/Session handouts/resources.
Follow-Up: Submit clinician expenses/reimbursement.
Maintain relevant and timely communication with clinicians/presenters.
NOTE: MMEA Administration assumes “business” communications with all clinicians/presenters.
- Clinic/Session Information, Travel Arrangements, Lodging Arrangements, etc .

2022-2023 DEADLINES
- August 1: Clinic/Session Title Form
- September 15: Independent Contractor Agreements
- October 1: Clinic/Session Information Form.
- October 1: Lodging Requests for clinicians/presenters.
- October 1: Business Meeting Requests.
- December 15, 2022: Submit clinic/clinician promotional video.
- January 5, 2023: Clinic/Session handouts/resources.
- March 1, 2023: Submit clinician expenses/reimbursement.

Clinician 1

2023 | Elementary – Clinician 1

Secure Clinician Submit Clinic/Session Title Form Submit Clinic/Session Information Form Upload Clinician Contract/Agreement Submit Lodging Form for Clinician Upload Clinic/Session Promo Video Upload Session Handouts/Materials Clinician Contact | Conference Details Clinician Follow-Up | Submit Expenses

Clinician 2

2023 | Elementary – Clinician 2

Clinician 3

2023 | Elementary – Clinician 3

Clinician 4

2023 | Elementary – Clinician 4

Clinician 5

2023 | Elementary – Clinician 5

Clinic/Session Administrative Forms

Clinic/Session Title Form

Clinician Contract/Agreement Form

Clinic/Session Information Form

TTA Conference Lodging Form

Session Handouts/Materials Form

Check Request/Reimbursement Form

Clinic/Session Title Form

2023 CLINIC/SESSION TITLE FORM

Submitted by the MMEA Board Member that is responsible for the clinic/session.
DEADLINE: August 1

Complete the following form for each 2023 conference clinic/session.

2023 Clinic Session Title Form

Name (MMEA board member submitting information.)*
Email (MMEA Board Member submitting Information.)
Clinic Presentation for (MMEA Area)*
Clinician Information
Clinician Name*
First Last
Please enter clinician name exactly as it should appear in MMEA Conference publications.
School or Company Affiliation

(If Applicable)
Clinician Email
Clinic Session Information
Title of Clinic/Session*

Please enter the proposed TITLE of the clinic/session as of this deadline.
Clinic/Session Topic
If available, please include a brief overview of the proposed CONTENT of the clinic/session to be presented.
Preferred Day/Date of Clinic Session

Clinician Contract/Agreement Form

2023 CLINICIAN CONTRACT/AGREEMENT FORM

Submitted by the MMEA Board Member that is responsible for the clinic/session.
Includes uploading the appropriate Independent Contractor Agreement. (Completed -NO signatures)
DEADLINE: SEPTEMBER 15

Complete the following form for each 2023 conference clinic/session.

MMEA Contract/Agreement Upload | 2022-2023

MMEA Area*
Select the MMEA Area for which the contract/agreement is being submitted.
Contract/Agreement Category*
Select the category for which the contract/agreement is being submitted.
Name: Person Submitting Forms*
First Last
Name: Independent Contractor*
First Last
Contractor Email*

Enter “NONE” of no email
Upload File/s Here
Drop files here or

Max. file size: 456 MB, Max. files: 5.
NOTE: Contracts/Agreements are considered “Pending” until the document reflects all required electronic signatures. The MMEA Executive Director will finalize the agreement and confirm the binding agreement (via email) to all relevant parties.

Clinic/Session Information Form

2023 CLINIC/SESSION INFORMATION FORM

- Submitted by the MMEA Board Member that is responsible for the clinic/session.
- DEADLINE: October 1

Complete the following form for each 2023 conference clinic/session.

2023 MMEA Clinic Session Information Form

Step 1 of 2

50%

Clinician Information
Clinician Name*
First Last
Please enter your name exactly as you wish it to appear in MMEA Conference publications.
Address
Street Address City State ZIP Code
Clinician Email*

Enter “O@O” if no email
Phone*
School or Company Affiliation

(If Applicable)
Clinician Title

If Applicable
Clinician Biographical Information*
*Limit to 150 words or less. ***Please enter biographical information exactly as you wish it to appear in MMEA Conference publications. NOTE: MMEA reserves the right to edit biographical information as needed for publication purposes.

Clinic Session Information
Clinic Presentation for (MMEA Area)*
Title of Clinic/Session*

Please enter the TITLE of the session exactly as you wish it to appear in MMEA Conference publications.
Clinic/Session Description*
* Limit description to 80 words or less. **Please enter the description exactly as you wish it to appear in MMEA Conference publications. ***MMEA reserves the right to edit session descriptions as needed to comply with publishing guidelines.
Clinician/Clinic Sponsor/s
Please provide pertinent information regarding any/all sponsorship for this session. (i.e. Name of sponsoring company/organization, contact person, contact person information – email, phone, etc.)
Equipment Needs*
- NONE
- Piano
- Data Projector
- Audio Connection to “house” sound system
- Other (Please indicate needs below)
NOTE: Computer availability is the responsibility of the clinician. MMEA does not provide computers for event sessions.
Additional Equipment Needs

Please list any additional equipment/audio visual needs required for this session.
Does this session require a DEMO Ensembles?*
- YES
- NO
NOTE: Please refer to Section 10.4 of the MMEA Performance Application Criteria for information regarding Demonstration Ensembles.
Additional Information
Please provide any additional information that may be relevant to the success of this presentation.

TTA Conference Lodging Form

2023 TTA CONFERENCE LODGING FORM

Submitted by the MMEA Board Member that is responsible for the clinic/session.
DEADLINE: OCTOBER 1

Complete the following form for each 2023 conference clinician/presenter/guest.

2023 MMEA Conference – Lodging Request Form

This form is to be completed by MMEA Board Members who are requesting lodging for Clinicians, Presenters, Special Guests, Guest Artists, All-State Conductors.

Name (Person Submitting Request)*
First Last
MMEA Division Requesting Lodging*
Lodging Reservation Information
Please complete the following information pertaining to the person to which the reservation is assigned.
MMEA Category (for room requested)*
Name on Reservation
First Last
Primary Email Address*

Enter “None” if no email address
Lodging Needed*
- Tuesday (January 24, 2023)
- Wednesday (January 25, 2023)
- Thursday (January 26, 2023)
- Friday (January 27, 2023)
- Saturday (January 28, 2023)
- Lodging is not needed
*Check all that apply
Type of Room Needed*
Number of Persons in Room*
Additional Information

Session Handouts/Materials Form

2023 SESSION HANDOUTS/MATERIALS FORM

Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Clinican/Presenter provides handouts/materials to board member prior to the deadline.
- Handouts/Materials will be uploaded to the MMEA Conference App.
DEADLINE: JANUARY 5, 2023

Complete the following form for each 2023 conference clinic/session.

2023 MMEA Clinic Session Handouts/Materials Upload

Name of Person Uploading Materials*
First Last
Clinician Information
Clinician Name*
First Last
Clinician Email*

Enter “O@O” if no email
Clinic Session Information
Clinic Presentation for (MMEA Area)*
Title of Clinic/Session*

Please enter the TITLE of the session exactly as you wish it to appear in MMEA Conference publications.
Day of Session
- Wednesday, January 25
- Thursday, January 26
- Friday, January 27
- Saturday, January 28
Session Materials Upload
File
Drop files here or

Max. file size: 456 MB.

Check Request/Reimbursement Form

2023 CHECK REQUEST/REIMBURSEMENT FORM

Submitted by the MMEA Board Member that is responsible for the clinic/session.
- Includes applicable receipts/documentation.
- Reimbursements will be made per MMEA Board Policy.
DEADLINE: FEBRUARY 1, 2023

Complete the following form for each 2023 conference clinician/participant.

MMEA Check Request/Reimbursement Form

Date of Request*
MM slash DD slash YYYY
Name (Person Completing Form)*
First Last
Reimbursement Information
Name (Person to be Reimbursed)*
First Last
Address*
Street Address City State ZIP / Postal Code
Primary Email*

Enter “none@mmea.net” if no email
Phone
- Mobile
- Home
- Office
Phone Number*
Okay to receive text messages?
- YES
- NO
Item/s to be reimbursed:
- Audition Committee Stipend
- Clinician/Presenter Reimbursement/Payment
- Meals
- Lodging
- Airfare
- Parking
- Office Supplies
- Conference Expenses
- Equipment
- Postage
- Mileage ($.38 per mile)
- Other – please describe below
(Check all that apply)
Total Round-Trip Miles to be reimbursed
Other (Please describe below):
Event (If applicable):
Date of Event
MM slash DD slash YYYY
Event Description/Details
Upload receipts/documentation
Drop files here or

Max. file size: 456 MB.
Amount to be reimbursed:*

*All original Invoices and/or receipts must be mailed to: Elaine Swofford Secretary/Treasurer, MMEA 7229 Bellefontaine Ave. Gladstone, MO 64119

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2023 MMEA Clinic/Session Administration | Elementary

clinic/session administration | Elementary

2023 | Elementary – Clinician 1

2023 | Elementary – Clinician 2

2023 | Elementary – Clinician 3

2023 | Elementary – Clinician 4

2023 | Elementary – Clinician 5

2023 Clinic Session Title Form

Clinician Information

Clinic Session Information

MMEA Contract/Agreement Upload | 2022-2023

2023 MMEA Clinic Session Information Form

Step 1 of 2

Clinician Information

Clinic Session Information

2023 MMEA Conference – Lodging Request Form

Lodging Reservation Information

2023 MMEA Clinic Session Handouts/Materials Upload

Clinician Information

Clinic Session Information

Session Materials Upload

MMEA Check Request/Reimbursement Form

Reimbursement Information